Job Description

Job Description

Job Description

Position Summary

We are seeking a highly organized, professional, and detail-oriented Part-Time, Temporary Administrative Assistant to cover a short-term need. This role requires managing both front-of-house public interaction and essential back-office support. This position is critical for the accurate completion of a back-log scanning project, efficient communication flow, and ensuring a positive experience for all clients and visitors.

• Schedule : Approximately 24 hours per week. Typical schedule will be Monday and Tuesday another with either a Wednesday or Thursday, 8:00 AM to 5:00 PM
• Duration : This is a temporary assignment anticipated to last 12 to 18 week

Duties and Responsibilities

• Scanning and digitization to include efficiently scanning, organizing, and accurately name high volume of back logged paper documents.
• Maintain and update both digital and physical filing systems, ensuring all records are easily retrievable and compliant with company standards.
• Perform accurate data entry related to scanned documents and other administrative tasks.
• Monitor, order, and stock office supplies, ensuring staff have necessary resources if needed.
• Serve as the first point of contact for clients, vendors, and the public, providing a professional and welcoming presence.
• Greet visitors, determine the nature of their visit, and direct them to the appropriate person or department
• Answer incoming calls using a multiline phone system, screen calls, provide basic information, and accurately transfer calls to the correct staff member or department.
• Take clear, detailed messages when staff are unavailable and ensure prompt delivery.

Knowledge, Skills and Abilities

Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette.

• Knowledge of principles and procedures of record keeping and filing.
• Skill in utilizing a personal computer and associated software programs.
• Ability to operate computer keyboard and other basic office equipment
• Work independently with minimal supervision.
• Maintain confidentiality and professionalism.

 

Qualifications and Requirements

• High school diploma or equivalent.
• 1 year experience in an administrative, clerical, or customer-facing role.
• Successful completion of a criminal history background check, education, and work history verification, and drug screening test.
• Exceptional organizational skills and a high level of attention to detail specifically with document management.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and standard office equipment (e.g., scanners, copiers, multi-line phones).
• Excellent verbal and written communication skills.

License and Certification

• Texas Class “C” Driver’s license

Physical and Mental Requirements

Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

• Exerting up to 40 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Must be able to stand, walk, sit, handling, reach outward, reach above shoulder, crawl, squat/Kneel, bend, push and pull frequently. Maintain body equilibrium to prevent falling when walking, standing or crouching on work surface.
• Ability to use upper and lower extremities to move or transport 25 to 50 pounds, including pressing against something to force it in a forward, downward or outward position or drag, haul 25 to 50 pounds
• Ability to bend the body downward and forward by bending spine at waist, and bending legs at knees and moving extremities in any direction
• Ability to withstand physical demands on the body, including being in a stationary and/or standing position most of the day
• Ability to express and exchange ideas by means of the spoken word, including where detailed or important spoken instructions must be conveyed to other workers accurately, loudly or quickly
• Ability to understand, remember and apply oral and/or written instructions or other information

 

Other Requirements

• Vision (near, distance)
• Sense of Sound (answering phone, fire alarms, horns)

 

 

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

 

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

 

 

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!

EEO Statement

Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Company Description

Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you!\r\n\r\n\r\nEEO Statement\r\n\r\nEmployees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.\r\n\r\n\r\nEmployees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Job Tags

Extra income, Temporary work, Seasonal work, Work at office,

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