Job Description

Our client has an opening for an experienced Transactional Legal Secretary in our Corporate and Securities and Real Estate practice areas. Salary is commensurate with experience.

Job Responsibilities:

• Provide administrative support to Corporate and Securities and Real Estate attorneys and paralegals
• Prepare, revise, proofread and redline legal documents
• Prepare documents and facilitate entity formation (i.e. corporations, LLCs) and general corporate governance
• Compose materials such as correspondence, minutes, real estate, and finance documents and general forms
• Create, copy, and mail correspondence to clients and various government agencies
• File documents with the Secretary of State, County Recorder, Board of Equalization, Internal Revenue Service, FinCEN, and SEC and State Securities agencies
• Track certified mailings and overnight deliveries
• Prepare engagement letters, conflict waivers, run conflicts reports, and submit new matter openings
• Maintain attorney calendars and monitor important deadlines
• Manage, plan, and calendar all conference calls and meetings, including client interface
• Perform administrative support functions, such as scanning documents into document management system, e-mailing documents to clients, maintain and update electronic and physical files, prepare and submit check requests, process invoices, and schedule conference rooms etc.

Qualifications:

• A minimum of three years' experience as a Legal Secretary with transactional experience in corporate law, commercial and business transactions, and securities; real estate
• Familiarity with federal and state securities filings, Reg D and state securities exemption filings
• Strong system skills in document management systems and digital filing
• Proficient knowledge of Outlook, Word, DocuSign, and Excel
• Ability to maintain the highest level of confidentiality
• Strong organizational skills and attention to detail
• Superior oral and written communication skills
• Excellent interpersonal skills: ability to interact well with clients, vendors and coworkers
• Ability to balance competing and changing priorities
• Ability to work independently and as part of a team
• Diligent in meeting deadlines and completing assigned tasks

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