Operations/Events Assistant Job at Alcor Solutions, Inc., Dublin, CA

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  • Alcor Solutions, Inc.
  • Dublin, CA

Job Description

We are looking for a highly organized, detail-oriented Operations/Events Assistant to support our team with a variety of administrative and operational functions. The ideal candidate is a proactive problem-solver with excellent multitasking skills and a strong sense of initiative. This in-office, part-time role plays a key part in ensuring the smooth day-to-day operations of our organization by managing office logistics, coordinating projects, and providing administrative support.

Key Responsibilities

  • Provide logistical support for sales and marketing team events
  • Coordinate employee travel arrangements for client visits and events
  • Plan and coordinate internal events, meetings, and company functions
  • Provide logistical support for sales and marketing team events
  • Track project timelines, deliverables, and resources to support on-time completion
  • Manage calendars, schedule appointments, and organize meetings using Microsoft Outlook
  • Create and manage documents using Microsoft Office and Adobe tools
  • Maintain accurate records through data entry, digital filing, and document management
  • Coordinate laptop allocation and return processes for employees
  • Oversee the day-to-day office needs by ordering supplies and managing vendors
  • Answer phones, greet visitors, manage front desk inquiries, and support general office reception duties
  • Perform clerical and administrative tasks to support overall office efficiency

Requirements

  • Proven experience in an administrative or office management role is preferred.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe applications.
  • Experience using Outlook and Teams
  • Understanding of Windows 11
  • Excellent attention to detail for accurate documentation.
  • Strong customer service orientation with the ability to communicate professionally both verbally and in writing.
  • Experience with data entry and maintaining filing systems is essential.
  • Ability to work independently as well as collaboratively within a team environment.
  • Previous experience in project coordination or event planning is advantageous.

If you are passionate about supporting operations in a dynamic environment and possess the necessary skills, we encourage you to apply for this exciting opportunity.

Job Tags

Part time, Work at office,

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