Job Description

Part-Time Office Assistant

Seward County is accepting applications for the position of a part-time Office Assistant for the Zoning Office! This position will work up to 20 hours/week assisting the Zoning Administrator by answering phone calls, providing the public with information, direction, or answers to their questions, as well as providing support to the Zoning Administrator serving Seward County, including, but not limited to, assisting with filing and permits, and other such items. The position will require an individual to possess great communication, customer service skills, and organization. Other duties include:

• Prepare materials for upcoming agendas in a timely matter.


• Prepare/type correspondence, memoranda, and other written materials per Zoning Administrator’s direction.


• Provide courteous and timely customer service, with accurate responses to information requests through telephone, walk-in, written and email communications.


• Answers the telephone, directs calls to appropriate personnel, schedules appointments, takes accurate messages, and/or handles inquiries.


• Assist in storage and maintenance of office records for Seward County Zoning office.


• File documents and correspondence.


• Perform a variety of clerical and communication skills including typing-computer operation, routine bookkeeping principles, billing, and ability to operate a multi-line phone system.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES:

•   Excellent interpersonal and communication skills to establish and maintain effective working relationships with county officials, other employees, and the public.


• Ability to utilize telephone system, computer for word processing, record keeping, and communication.


• Ability to be self-motivated, demonstrate accuracy and organizational skills.


• Ability to prepare and edit work for spelling, grammar, and ability to read and interpret written information.

MINIMUM QUALIFICATIONS:

•   Must be at least 19 years of age.


• High School Diploma or GED


• Must be authorized to work in the United States


• Basic computer knowledge with Microsoft Office


• Valid driver’s license

PREFERRED QUALIFICATIONS:

•   Experience with Zoning regulations, real estate, or permits preferred but not required.

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