Job Description

Job Description

Job Description

Summary

The mission of Bethany School is to be a community where all members can thrive as learners, growing and developing academically, socially, physically, emotionally, and spiritually; where students experience and learn respect, responsibility, and an appreciation for diversity; and where academic excellence is provided in a Christian environment. Our mission statement is the reflection of our clear and continued commitment to these Core Values: Christian Education, Academic Excellence, Diversity, Character Education, and Family Commitment.

Bethany School is seeking a Part-time School Administrative Assistant to join our front office team. Candidates should be experienced and able to work in a collaborative, team environment.

Bethany School, the only K-8 Episcopal school in the state of Ohio, is a co-ed day school of about 175 students located in the northwestern suburban village of Glendale outside of Cincinnati. The school was founded in 1898 by the Community of the Transfiguration, a society of Episcopal women ("sisters") who live together in community under a religious rule. The school continues to exist on the 22-acre campus of the mother house (convent) of the

Community.

Cheerful, knowledgeable, detail-oriented, welcoming, calm, positive, cooperative

Schedule: Monday to Friday, 7:45 a.m. – 1:15 p.m.

Essential Duties and Responsibilities

Front Desk Operations

• Serve as a warm and professional first point of contact for visitors, families, and staff
• Answer and route incoming phone calls
• Greet and sign in visitors and students; monitor school entry points
• Manage the main office email inbox and respond to general inquiries from parents and staff
• Take daily attendance and communicate absences as needed
• Send out the school's Daily Memo

Administrative Support

• Coordinate weekly school newsletter distribution
• Set up and manage biannual parent-teacher conference scheduler
• Maintain and organize student records and forms
• Assist with updating forms, procedures, and documentation
• Support the Assistant to the Head of School, Business Office, Admissions, and Administrators as needed

Logistics and Communication

• Coordinate transportation with bus providers and communicate any changes to teachers
• Set up online sign-up schedules (e.g., SignUpGenius) for events and RSVPs

Office Management

• Organize and file documents
• Assist with mailings and sort/distribute incoming mail
• Monitor and restock office supplies (e.g., copier paper, toner, staples)
• Troubleshoot basic equipment issues (copiers, laminator, etc.)
• Assist with updating forms, procedures, etc.

Other Duties

• Assist Assistant to Head of School, Business Office, Admissions, and Administrators as needed
• Perform other job-related tasks as assigned by the Administrative Team

Qualifications and Skills

• Friendly, approachable demeanor with a customer-service mindset
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities in a busy environment
• Effective written and verbal communication skills
• Proficiency in basic computer applications (e.g., Microsoft Office, Google Workspace)
• Ability to work collaboratively and independently

Education and Experience

• High school diploma or equivalent required
• Prior administrative or front office experience preferred
• Experience in a school or educational setting is a plus

Mental & Physical Requirements

The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with qualifying disabilities to perform the essential functions of the job in accordance with the Americans with Disabilities Act (ADA).

• Ability to sit, stand, walk, and move between buildings on campus
• Capacity to use standard office equipment, including computers, phones, and copiers
• Ability to multitask in a fast-paced environment
• Occasionally lift or carry office supplies (up to 25 pounds)

Work Environment

The work environment characteristics described here are representative of those an individual encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with qualifying disabilities to perform the essential functions of the job in accordance with the Americans with Disabilities Act (ADA).

• School office setting with regular foot traffic from students, parents, and staff
• Occasional exposure to noise and frequent interruptions
• Collaborative and mission-driven environment rooted in Christian values

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