Reporting to the EWR Redevelopment Executive Advisor, this position will support the EWR Redevelopment Unit staff at Newark Liberty International Airport. Responsibilities will include:
• Support in the preparation of travel related documents and process procurement card expenses for EWR Redevelopment staff;
• Support the processing of all vendor/contractor payments, prepare purchase requisitions, expense accounts and business trip authorizations in SAP, submit requests for vendor numbers
• Support the processing of timekeeping related functions and serve as back up timekeeper for Supervising Office Assistant, place supply orders from WB Mason and/or stockroom, ordering of business cards
• Assist in the administration of all personnel functions including onboarding, maintain parking log of all spaces that are currently used, and track proxy cards, and other tasks as assigned;
• Support the processing of purchase order numbers and/or change order requests in AVM.
• Monitoring the general condition and functionality of the office facilities (Building 352, 351) and equipment. Coordinating with EWR maintenance, contractors, and janitorial services to address deficiencies in a timely manner.
• Assist in special projects as assigned by the Sr. Program Director and the EWR Redevelopment staff.
• Support in the SIDA badge renewal process particularly assisting with compiling and filing necessary paperwork.
Candidates must present the following qualifications to be considered eligible for this position:
• Applicants must have 3-5 years prior timekeeping experience preferably with PeopleSoft
• Applicants must have a working knowledge of SAP or similar accounting software and 3 years of demonstrated experience
• Applicant must sign a Non-Disclosure Agreement due to the sensitive and confidential nature of the position
Ideal candidates will present the following profile:
• Demonstrated ability to work independently, organize work, prioritize multiple concurrent assignments within strict deadlines, and work under pressure.
• Knowledge of governmental organizational structure, policies, and procedures.
• Strong interpersonal, oral, and written communication skills.
• Proficiency with Microsoft programs, including Word, Excel, and Power Point
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